This website is operated by ASCENDIA LTD. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
- who we are;  
- how and why we collect, store, use and share personal information;  
- your rights in relation to your personal information; and  
- how to contact us and supervisory authorities in the event that you have a complaint.
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Who we are
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ASCENDIA LTD ('we', 'us', 'our') collect, use and are responsible for storing certain personal information about you ('you', 'your', 'yours').

The personal information we collect and use
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Personal information is information which you can be identified from (and does not include any anonymised forms of information).
1. Types of personal information
We may process the following types of personal information in relation to you:
- Email address, contact information

How your personal information is collected
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This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
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1. Personal information obtained from you directly
We will sometimes obtain information from you directly, including when you:
- Contact our sales team
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2. Personal information obtained by use of cookies or other automated means    
We will sometimes obtain information via automated technology. This shall be by use of cookies and other similar technology. A cookie is a small text file which is placed onto your computer or electronic device when you access our website. Similar technologies include web beacons, action tags, local shared objects ('flash cookies') and single-pixel gifs. Such technologies can be used to track users' actions and activities, and to store information about them. Usually this will be in order to monitor and obtain information regarding:  How many times a vistor vists our site, the pages they use and how long they visit for  On the first occasion that you use our site we will ask whether you consent to our use of cookies and/or other similar processing technologies. If you do not consent, such technologies will not be used. Thereafter you can opt-out of using cookies at any time or you can set your browser not to accept cookies. However, some of our website features may not function as a result.
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3. Changes to the way in which we collect your personal information
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.

How we use your personal information
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1. General purposes
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In general, your personal information will generally be processed for the following purposes:
- To provide marketing information to you, to provide contact services between our sales team and yourself

2. Monitoring
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We may monitor communications, and in doing so we may obtain your personal information through this process. We will undertake monitoring in the following circumstances:
- calls and emails may be monitored for fraud prevention, employee training and compliance.

3. Fraud prevention
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We will undertake fraud checks via use of your personal information. This will involve sharing and working with Fraud Prevention Agencies. We do so to protect our own commercial interests (which is encompassed within our own legitimate interests as a business).
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In general, your information will be used for fraud prevention purposes:
- prior to providing services to you.
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Fraud prevention agencies can hold your personal information for different periods of time, the maximum period being six years.

Lawful basis for processing of your personal information
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We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
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The lawful basis upon which we are able to process your personal data are:
(1) where we have your consent to use your data for a specific purpose;
(2) where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you;
(3) where it is necessary to enable us to comply with a legal obligation;
(4) where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you;
(5) where we need to protect your own vital interests (or the vital interests of another person); and/or
(6) where it is needed in the public interest (or where we are acting in our official functions), provided that the task or function has a clear basis in law.
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In general, in order to meet the purposes we have described above, we will process your personal information where we have your express consent on each occasion that the data is processed.
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Sharing of your personal information
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On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
We do not anticipate that we will need to share your personal information with any third party. We will notify should this position change.

Necessity of information
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Where information is requested from you and you do not provide this:
- it may prevent you accessing our services.
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We will inform you at the point of collecting information from you, whether you are required to provide the information to us.

How long your personal information will be kept
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Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
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We envisage that your personal information shall be retained by us forthe following:
- Non-customer personal information is kept for 3 months.  
- Customer information is maintained for the duration of your contract.
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After the period described above, your information shall be properly deleted or anonymised.

Keeping your information secure
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We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:
- User account access is controlled by a unique username and password; all data is stored on secure servers; payment details are encrypted using SSL.
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We have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.

Children
Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.

Your rights
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
(1) fair processing of information and transparency over how we use your use personal information;
(2) access to your personal information and to certain other supplementary information that this Privacy Statement is already designed to address;
(3) require us to correct any mistakes in your information which we hold;
(4) require the erasure of personal information concerning you in certain situations;
(5) receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations;
(6) object at any time to processing of personal information concerning you for direct marketing;
(7) object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
(8) object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you confirm its assurance or our reasoning for processing it;
(9) object to processing our your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise to an objection to this particular ground;
(10) otherwise restrict our processing of your personal information in certain circumstances;
(11) claim compensation for damages caused by our breach of any data protection laws; and/or
(12) in any circumstance where we rely upon your consent for processing personal information, you may withdraw this consent at any time.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on your rights under the General Data Protection Regulations.
If you would like to exercise any of these rights please contact The Data Protection Officer in the following manner:
- via the contact form on this website, or via email to info@ascendia.co.uk

Changes to the privacy policy
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This privacy policy was published on 1st January 2021 and last updated on 1st January 2021.
We may change this privacy policy from time to time and will notify you of any changes by:
- a notice on this privacy policy indicating that changes have been made

Contacting us
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The relevant person to contact regarding your personal information is The Data Protection Officer.
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Any requests or questions regarding the use of your personal information should be made to the above named person using the following method:
- via the contact form on this website, or via email to info@ascendia.co.uk